Account type

Select what the account is used for. Most bank details use the Project bank account or Office bank account account type:

▪Office bank account: Use this account type if your organisation has an office in a country that creates the organisational, logistical and administrative conditions for projects. The office bank account contains all the project funds of a region or country. The office forwards these funds to the projects or even takes charge of the accounting of these projects by assigning the costs to external projects.

▪Donor bank account: Use this account type for a donor's bank details. You cannot assign vouchers to bank details of this account type. The bank details are only available for information purposes.

▪Head office account: Use this account type for the bank details of your organisation's Head office. You cannot assign vouchers to bank accounts of this account type. The bank details are only available for information purposes.

▪Partner bank account: Use this account type in a partner project for the bank details of a partner organisation. In this case, the account holder is a partner organisation, not your own organisation. Bank details such as these can only be used in a journal of the Partner accounting journal class with the for information purposes voucher type.

▪Project bank account: Project bank accounts are bank accounts that are created for a single project and are only used for income and expenses of that project. You must assign a bank sub-account from the project chart of accounts to the bank details in order to be able to assign it to a journal or cashbook.

Partner

Only for bank details of the Partner bank account account type: Select the partner organisation that is the account holder.

SWIFT / BIC

Enter a valid SWIFT/BIC. Based on your input, the Country, Name of bank and Bank address fields are completed.

Country

If you have already entered a valid SWIFT/BIC, the country where the bank is located will be filled in automatically.

Bank details

Give the bank details a unique name.

If you assign a bank sub-account to these bank details, this name is suggested along with the account number and currency as the name for the assigned bank sub-account.

IBAN

Account number

Choose whether you want to enter an IBAN or an account number. Use the Account number field only for countries that do not use the IBAN system. If the bank details can be identified by an IBAN, please enter it. The validity of the IBAN is checked.

Name of bank

If you have already entered a valid SWIFT/BIC, the name of the bank will be filled in automatically.

Bank address

If you have already entered a valid SWIFT/BIC, the bank address will be filled in automatically.

Currency

Select the ISO abbreviation for the currency the account is kept in. Afterwards, you can only assign the bank details to balance accounts and journals of this currency.

Account holder

Enter the account holder.

Street of the account holder

Enter the street and, if applicable, the house number of the account holder's address. If there is no P.O. Box, this field is mandatory.

P.O. Box of the account holder

Enter the P.O. Box of the account holder. If no street is entered, this field is mandatory.

Postcode of the account holder

Enter the postcode of the account holder's address.

City/town of the account holder

Enter the city/town of the account holder's address.

Country of the account holder

Enter the country of the account holder's address.

Telegram

If relevant, enter the bank’s telex number.

Comment

Use this field for additional information.

Print

Creates a PDF document with all the master data, authorised persons and assigned projects included in bank details.

Close

Closes (archives) the bank details. In order to be able to close bank details, they must no longer be assigned to any postable bank sub-accounts.