Projects > Opened project > Project chart of accounts

In WINPACCS Accounting you always post to sub-accounts from the project chart of accounts of a project. The Project chart of accounts has at least one sub-account for all the accounts of the main chart of accounts.

The WINPACCS Main chart of accounts of your organisation provides a uniform structure for all projects and allows organisation-wide account settings to be made for all projects. However, you cannot post directly to main accounts. The project-specific chart of accounts ensures that:

▪Accounts are set up that are only relevant for a particular project e.g. receivables account for individual staff or cost sub-accounts, for analysing expenses of a cost category in a project in greater detail.

▪nevertheless all expenses can be accumulated organisation-wide according to cost categories on main accounts (Organisational controlling).

For each main account, a sub-account with the number 00 automatically exists in each project chart of accounts (the exact number of digits of the sub-account number is an organisational setting). In addition, you can create further sub-accounts for main accounts of the following account classes:

▪Costs

▪Income

▪Balance (receivables, payables)

▪Balance (bank, cash)

NOTE: Before you create the project chart of accounts, you should already have set up bank details for all the bank sub-accounts.

Create sub-accounts, for example, to assign cashbooks to a balance account via their own sub-accounts or to break down costs in more detail.

You can set up a new project chart of accounts, or copy and adjust the project chart of accounts from another project. After making changes, you must release the project chart of accounts ().

Quick filters

Use the quick filters to show or hide specific accounts.

	Only show "non-0" sub-accounts	Only displays the accounts that you have created manually or copied from another project.
	Only show "0" sub-accounts	Only displays the accounts that are automatically available for each main account.

Standard columns

Account

Displays the name of the higher-level main account in the set user language.

To compare names in different languages, show the following columns:

▪Account (German)

▪Account (English)

▪Account (French)

▪Account (Spanish)

Account class

Account group

Account classes are used to systematically structure the main chart of accounts. They are further subdivided into account groups, accounts and sub-accounts.

These account classes and groups are available in WINPACCS:

Account classes	Account groups

Balance (bank, cash)	Bank
	Cash

Balance (receivables, payables)	Third party receivables
	Receivables from partners
	Receivables national VAT
	Payables
	Withholding tax payables

Balance (assets)	Purchase of assets
	Sale of assets

Supply of funds	Head office
	Transfer within project
	External project
	Local income
	VAT Head office
	VAT other countries

Costs	General
	Assets
	Non-recoverable VAT
	Costs from rounding differences

Income	General
	Assets
	Income from rounding differences

Revenue	General

Clearing	Balances carried forward
	Revaluation

Account number

Shows the number of the superior main account in the main chart of accounts.

Release status

New or Draft means that a new account has not yet been released or settings of the respective account have been changed and these have not yet been released. Only approved changes are effective. Use the Release () or Reset () functions to apply or undo changes.

Sub-account

Shows the name of the sub-account in the set user language.

To compare names in different languages, show the following columns:

▪Sub-account (German)

▪Sub-account (English)

▪Sub-account (French)

▪Sub-account (Spanish)

Sub-account number

Shows the sub-account number in the project chart of accounts.

Columns for posting to accounts

By external project

Indicates whether the account in WINPACCS Accounting is available when the project is selected as an external project.

Cashbook

Indicates whether the account is available in WINPACCS Cashbook when entering vouchers.

In own project

Indicates whether the account is available in WINPACCS Accounting when posting in this project.

Partner accounting

Indicates whether a partner's for information purposes postings can be assigned to the account through the interface if its postings are imported from an external system as a data packet into WINPACCS Cloud.

NOTE: This setting only makes the account available or blocks it for Partner accounting. In order for the interface to actually assign postings to the account, you must assign the account to a partner account. The settings for this can be found in the respective Partner contract.

Functions

	New	Opens a page on which you can select the main accountfor which you would like to set up a sub-account. Next, enter the properties of the sub-account. Besides additional balance sub-accounts (bank, cash, third party receivables, receivables from partners, payables, assets), you can also create cost, and clearing sub-accounts, depending on your Organisational settings.
	Display	Opens the properties of the selected sub-account.
	Print	Creates a PDF document from the project chart of accounts in which all the table settings are taken into account.
	Export	Generates a PDF or Excel document from the project chart of accounts in which all the table settings are taken into account.
	Release	Changes to accounts only take effect when you release the project chart of accounts. Hide the Release status column to check which accounts are new or have been changed if the project chart of accounts has the Changed release status.
	Reset	As long as changes have not been released, you can reset the project chart of accounts to the last released status and discard all changes to it.