WINPACCS allows voucher data to be entered in project countries where the Internet connection is unstable.
In doing so WINPACCS Cloud ensures that only the project cashier of a WINPACCS Cashbook installation can work with the cashbook. Project cashiers from other installations cannot enter vouchers in the cashbook at the same time. This prevents entry numbers from being assigned twice.
The users of an installation that accept the cashbook from WINPACCS Cloud are allowed to enter vouchers in it. It must first be returned before a user of another installation can accept it and enter vouchers in it.
Cashbook status
The cashbook status tells you whether the cashbook is currently assigned to an installation of WINPACCS Cashbook for exclusive usage in that installation.
IMPORTANT: Note that the cashbook status is only communicated to WINPACCS Cloud when returning and accepting from the respective installation of WINPACCS Cashbook. In order for the status of the cashbook to be updated in another installation of WINPACCS Cashbook, the project firstly has to be published in WINPACCS Cloud and the project data can then be updated in the other installation. |
Available |
The cashbook is currently not accepted in WINPACCS Cashbook. Any installation can accept it from WINPACCS Cloud. |
Accepted |
The cashbook is accepted in the installation which is displayed right at the top of the cashbook history. In order for users of other installations to be able to enter vouchers in it, a user of this installation must first return it to WINPACCS Cloud. |
Finalised |
The cashbook can no longer be used. It has been finalised for good. |
Table
In the history you can see when a cashbook was accepted, or returned, by which user, and in which installation (device number and location). The name of the user is for information purposes. Users do not have to return the cashbook after each usage; it only has to be returned if a user at another location wants to work with it.
Use the table settings to change the way the table is shown.
Date |
Shows date and time of the event. |
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Event |
The following events are logged in the cashbook history:
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Users |
Shows the user that performed the action. |
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Device number |
When accepting and returning cashbooks, the device number displayed is the one that was specified during the installation of WINPACCS Accounting. |
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Installation location |
When accepting and returning cashbooks, the location displayed is the one that was specified during the installation of WINPACCS Accounting. |
Functions
Different functions are available depending on which tab is open.
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Creates a PDF document containing the master data of the General tab and the history of the cashbook. |
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Finalise |
When you finalise a cashbook, no more vouchers can be entered in it. If possible, always finalise a cashbook with the cashbook transfer data from WINPACCS Cashbook. This will ensure that all the vouchers entered have been uploaded to WINPACCS Cloud before you finalise the cashbook. You should only close it by force if this is not possible. This could be the case, for example, if the computer on which the cashbook is still accepted is defective, or has been stolen. Enter a date and a reason. Finalising is documented with the date in the cashbook’s history. |
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When you withdraw a cashbook, you remove it from the installation of WINPACCS Cashbook in which it is accepted. If possible, project cashiers should return cashbooks in WINPACCS Cashbook. This ensures that all the entered vouchers have been uploaded to WINPACCS Cloud before you finalise the cashbook. You should only withdraw the cashbook, if this is not possible. This may occur, for instance, if the computer on which the cashbook is accepted is defective. This means the loss of the all vouchers entered after the last uploaded voucher batch. The withdrawal is documented in the cashbook’s history. If a cashbook is displayed as Accepted although it has been submitted, use the function Upload cashbook transfer data.instead of the function withdraw |
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Download / upload cashbook transfer data |
Cashbook transfer files transmit the cashbook status from WINPACCS Cashbook to WINPACCS Cloud and vice versa. When connected to the Internet, accepting, returning, finalising and withdrawing cashbooks is communicated automatically between applications. If a cashbook is to be accepted or returned in an installation of WINPACCS Cashbook which does not have a connection to WINPACCS Cloud the status must be transferred manually. |
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Download: |
here, you save the file with the *.cbtx extension locally and specify the path in WINPACCS Cashbook when prompted. |
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If the automatic upload is not possible, you can upload the cashbook transfer file manually. WINPACCS Cashbook saves all cashbook transfer files in a specified folder. You can view and change the path in WINPACCS Cashbook at Extras > Settings > File storage locations > Uploads. These are files of the type CBTX file. Upload this file here. The files are named using the following pattern: Example: CBTX_12345_001EUR_1_20240603_083415.CBTX •CBTX = Cash book transfer file •12345 = project number •001EUR = Journal number and voucher currency of the journal •1 = Cashbook number •20240603 = Creation date 2024-06-03 •083415 = creation time 08:34:15 (system time of the user)
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