Cashbooks are used to pre-enter cash expenditure and bank transactions for project accounting, therefore reducing the workload of accountants. Each cashbook is assigned to a journal and thus to a specific currency.
Even project cashiers without accounting skills can enter vouchers in WINPACCS Cashbook: the amount (expense / income), an entry text and the date are sufficient. The vouchers in a cashbook are always assigned to the same balance account. This is an account of the Bank, Cash or Receivables account groups depending on cashbook type. In the Organisational settings you can specify whether offset accounts have to be selected.
The vouchers are sent in voucher batches via WINPACCS Cloud to WINPACCS Accounting. Accountants check the vouchers and post them in the journal to which the cashbook is assigned.
Cashbook overview
The table shows an overview of the cashbooks in the opened project. To edit or show a cashbook’s properties, open the cashbook in the table by double-clicking on it. To create a new cashbook, click on Create new cashbook (
). Use the table settings to change the way the table is shown.
Cashbook for |
Shows the version of WINPACCS Cashbook in which the journal is kept. |
Cashbook type |
The cashbook type indicates whether cash or bank transactions or unsettled items are entered in the cashbook. |
Cashbook number |
Each cashbook is automatically numbered consecutively within a project. You cannot change the numbers. |
Cashbook |
Displays the name of the cashbook. |
Journal number |
Displays the number of the journal that the cashbook is assigned to. |
Journal |
Displays the name of the journal that the cashbook is assigned to. |
Currency |
Shows the currency that the cashbook is kept in. The currency is the voucher currency of the assigned journal. |
Account |
Shows the name of the balance account that the cashbook is assigned to. |