Accounting period

Enter an accounting period to view the closings for that period from all journals.

(If there is no closing for a journal for this period, the field in the table is empty. If a journal only starts after this accounting period, it will not be displayed)

If you do not enter anything, the accounting period of the last uploaded closing is displayed for each journal.

Display finalised journals

Additionally shows the journals that were finalised in WINPACCS Accounting and therefore have the Finalised journal status.

Voucher type

As a property of a journal, the voucher type controls the effect of postings on the organisation's annual accounts:
 

·Balance sheet-effective – the postings of the Project accounting are factored in to the annual accounts and passed on to the Company accounting via an interface.

·For information purposes – the postings from partners may only be used for the proof of use list and are not factored in to the annual accounts (since the payment to the partner is posted as a cost). In this case, the postings are not passed on to Project accounting or Company accounting, but are only displayed in Project controlling.

Authorised users

Displays the names of the users who are assigned to the journal as assigned users.

VC

The voucher currency is the currency in which the amount on a voucher is shown.

In Project accounting, voucher currencies are separated into journals. Amounts are converted from voucher currency to company currency using the Moving Average Rate Procedure.

Accounting software

The Accounting software of journals in this overview is always WINPACCS Accounting.

First possible month-end closing

Indicates the first period that may be entered in the journal.

Release status

Indicates whether the journal is released or if there are any unreleased changes to it.

Device number

When registering an installation of WINPACCS Accounting a device number must be entered. From the PC number you can see from which unit and from which installation a closing was uploaded. Further information about the device can be found in the Installation management .

Journal

Shows the name of the journal.

Journal category

The Journal category of a journal determines, among other things, which transaction categories, transaction types and accounts are available in a journal.

Journal class

Journals in this overview always have the Project accounting journal class. Journals such as these contain balance sheet effective postings from WINPACCS Accounting.

Journal number

The journal number is the unique identifier for a journal. A journal number consists of a maximum of three characters, which may be numbers or letters.

Journal status

So that postings can be entered in a journal, the journal must be accepted by an authorised user at an installation. The journal status describes the status necessary for this in WINPACCS Cloud or WINPACCS Accounting. When the user accepts a journal, it is thus blocked for other Project accounting installations. Simultaneously working in the same journals in different locations is not conducive to good project accounting.

In WINPACCS Accounting the journal status indicates whether a journal has been accepted and can therefore be posted to or not. The following journal statuses are available:

·"Available" (The journal can be accepted by the installation.)

·"Accepted" (The journal is currently accepted by the installation.)

·"Not available" (The journal cannot be accepted because another installation has accepted it.)

·"Finalised" (Work in the journal has been completed and it can no longer be accepted.)

In WINPACCS Cloud the journal status history can be viewed for each journal across all the installations. The following journal statuses are available in the Cloud:

·"Available" (The journal can be accepted by an installation.)

·"Accepted" (The journal is currently accepted by an installation.)

·"Finalised" (Work in the journal has been completed and it can no longer be accepted by any installation.)
 

Project

Displays the name of the project.

Project country

Refers to the country in which a project is performed. If a project is executed in several countries, it can be labelled as "supra-regional".

Head of project

The name of the person is stored in the project master data.

Project number

The project number is the unique identifier for a project and accompanies a project throughout its entire term. The format of the project number (e.g. the length, the separators and the use of numbers and letters) can be adapted to organisational requirements.

Project status

The Project status controls how a project can be used in WINPACCS and which functions are available.

Location

Displays the location of the device, that was entered when the installation was registered WINPACCS Accounting. Only a few columns are displayed in the Installation management .

Confidential journal

In WINPACCS certain data can be marked as confidential. Only users who are authorised to view confidential data can view and work with this data. Company accounting journals, budgets and accounts can be marked as confidential. All postings in such journals, or on such an account, are also automatically marked as confidential.

Closing checked

Indicates whether the closing has been marked as checked.

Closing checked on

Indicates when a closing was marked as checked.

Closing type

Indicates whether the closing is a monthly closing or daily closing.

Note on the closing

Open a closing and click on Edit to enter a comment.

Accounting period

If you do not use the Accounting period quick filter:

The field shows the accounting period of the last uploaded closing. If the field is empty, there is no closing from this journal.

If you use the Accounting period quick filter:

The field shows the accounting period entered if there is a corresponding closing from this journal. If the field is empty, there are no closings for the accounting period entered.

First voucher number

Displays the number of the first voucher included in the closing.

First posting on

Displays the posting date of the first voucher included in the closing.

Created on

Indicates when the closing was created. Time specifications in WINPACCS Cloud are always in UTC.

Created by

Shows which Accountant created the closing in WINPACCS Accounting.

Last action

Displays the last action documented in the properties of the closing in the History section.

Last action on

Indicates when the last action was performed on this closing.

Last voucher number

Displays the number of the last voucher included in the closing.

Last posting on

Displays the posting date of the last voucher included in the closing.

Average rate beginning

Displays the average rate of the first posting included in the closing.

Average rate end

Displays the average rate of the last posting included in the closing.

Closing status

A voucher closing may have one of the following statuses:

▪Uploaded (The closing was transmitted from WINPACCS Accounting to WINPACCS Cloud, but not yet released.)

▪Released (The closing was released manually or automatically in WINPACCS Cloud.)

▪Posted Company accounting (The closing was transferred to Company accounting and posted there.)

▪Rejected in WINPACCS Cloud (A reason has perhaps been entered in the history of the closing and an additional document was uploaded for explanation purposes.)

▪Rejected in Company accounting (The closing was rejected in Company accounting due to an error.)

Additional documents

Displays the number of Additional documents that were uploaded to the closing. To upload additional documents to a closing, open the closing and use the Upload additional document () function in the Additional documents section.

Show journal

Opens the properties of the journal.

Display data packet

Opens the properties of the last uploaded closing.

Print

Creates a PDF document from the overview in which all the table settings are taken into account.

Export

Generates a PDF or Excel document from the overview in which all the table settings are taken into account.