Use the Partner accountingjournal class (with the for information purposes and WINPACCS Accounting 4 accounting software voucher type), so that the accountants at your organisation can post for information purposes vouchers with accountants from a partner organisation in the same journal in WINPACCS Accounting. You need a journal like this e.g. if you carry out a joint project with a partner and the partner contributes own funds which are posted in WINPACCS Accounting.
NOTE: The share of the costs borne by your organisation will be posted in an external project or balance sheet effective in the Company accounting of the Head office. The supply of funds of the partner (its share of the costs) is only available in WINPACCS for information purposes. |
Enter the basic data of the journals in this tab. To do this, click on Edit at the bottom of the page. Save your entries afterwards. The data will be forwarded to WINPACCS Accounting when you release the journal (
) and publish the project.
Master data
Journal number |
Give the journal a unique three-character identifier. |
Journal |
Give the journal a unique name. |
Journal class |
Displays the previously selected journal class. |
Voucher type |
Shows the for information purposes voucher type. |
Accounting software |
Displays the previously selected accounting software. |
Journal category |
Select a journal category. You can use the journal category to specify which accounts are available and which transactions can be posted in this journal. Users with the Accounting administrator user role can define journal categories in the Financial administration functional area. |
Journal type |
Specify whether this journal is being set up as the first journal in this accounting area (First journal). This is usually the case when you start a new project. If there had already been a journal with the same voucher currency in this project, which was finalised, and the postings are now to be continued in a new journal, choose Subsequent journal. In the next field, enter the last voucher number of the finalised journal so that the numbering can continue in the subsequent journal. |
Last voucher number |
Only for journals of the Subsequent journal journal type: Enter the last voucher number of the finalised journal to be continued with the new journal. |
Confidential journal |
Mark a journal as confidential to make it visible only to users who have access to confidential data (user-specific setting in the User administration). |
Currency preferences
Voucher currency |
Specify the currency in which the vouchers to be posted are issued. In WINPACCS create a separate journal for each voucher currency. |
Company currency rate (First-time set-up) |
Use the Pre-set exchange rate button to enter the current exchange rate, or enter a different exchange rate. The rate at the first-time setup has no effect on the calculation of the average rate in WINPACCS Accounting but is only used to validate the average rate deviation for the first supply of funds. |
Closing settings
First possible month-end closing |
Specify the accounting period with which the journal should start (year and month). It is still possible to adjust this setting in WINPACCS Accounting when accepting the journal. Each month-end closing in WINPACCS Accounting automatically starts a new accounting period. |
Day-end closing possible |
Specify whether postings may also be uploaded to WINPACCS Cloud between month-end closings. So-called day-end closings can be carried out at any time (even several times a day) and do not end the accounting period. Day-end closings are used to forward postings from Project accounting to Project controlling or the interface to Company accounting in a timely manner. |
Functions
Depending on your user role and the release status of the journal, different functions are available.
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Creates a PDF document that contains all the properties of the journal and its entire history. |
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Delete |
Deletes the journal. This function is only available in the New release status. |
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Release |
Releases changes to a journal or a new journal. Publishes the project to forward the changes to WINPACCS Accounting and WINPACCS Cashbook. This function is only available in the New and Changed release status. |
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Undo |
Undoes all changes that have not yet been released. This function is only available in the Changed release status. |
