Journal backup properties

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Journal backup properties

Journal backups are uploaded to WINPACCS Cloud at each closing and when journals are returned.

Journal backups contain all the posting data that was available as local data in WINPACCS Accounting at the time of the backup. In doing so, the following data is saved:

▪Postings

▪Posting templates

▪Unsettled items

▪List of voucher and supply of funds batches

▪List of day-end and month-end closings performed

▪Data of balance reports and cash/bank reconciliations

▪Journal log

Functions

Download

Download journal backup

Download a journal backup file to reset a journal to an earlier status in another installation of WINPACCS Accounting. (The backup is also available locally in the installation where it was created.)

Save the file in the directory specified in the settings under Data backup in WINPACCS Accounting, so that it is available in the application.

To restore a journal in another installation, the journal must be returned in the original installation and accepted in the other installation. If the journal can no longer be returned to the original installation, e.g. because the computer is defective, you can withdraw the journal.

Note that not all program versions are compatible with earlier versions. If you restore a journal in a newer program version, you may not be able to accept it on the original installation if it has an older version installed on it. The program version, which the backup was created with is displayed in the properties of the journal backup.

NOTE: This function is only available if you have one of the following user roles:

▪Project finance manager

▪Project accountant

VerificationCode

Generate verification code

If, as a result of restoring a journal backup in WINPACCS Accounting postings are overwritten that have already been uploaded in a closing to WINPACCS Cloud, this is a so-called critical restore. The application requires a verification code for restores like this.

The closings that are overwritten by the restore must be deleted by WINPACCS Support before you pass on the verification code to a project accountant.

NOTE: This function is only available if you have the Project finance manager user role.

Journal backup files

The files are named using the following pattern:

<English abbreviation of the Journal backup type>_<Project number>_<Journal number and voucher currency>_<Accounting period>_<Last voucher number included>_<Date of backup>_<Time of backup>.AC4JB

Example: JBAM_12165_001EUR_201607_000037_20160714_171510. AC4JB

▪Journal backup after month-end closing

▪Project 12.165

▪Journal 001, Voucher currency EUR

▪Accounting period 2016/07

▪Voucher number of the last included voucher 000037

▪Date 2016-07-14

▪Time 17:15:10

Journal backup types

Journal backups are created automatically at various points in time. The reason for a journal backup is included as an abbreviation in the file name.

Journal backup type

English

English abbreviation

will be uploaded automatically

Before month-end closing

before month-end closing

JBBM

–

After month-end closing

after month-end closing

JBAM

Yes

Before day-end closing

before day-end closing

JBBD

–

After day-end closing

after day-end closing

JBAD

Yes

Before returning

before returning

JBBR

Yes

Before finalising

before finalising

JBBF

–

After accepting

after accepting

JBAA

–

Manually

manually

JBMA

–