If your organisation has not previously checked closings in WINPACCS Cloud you should first set up the function in the Organisational settings. Proceed as follows:

1.Open > Organisational settings > Financial administration > General settings in Financial administration. Click at the bottom of the page on Edit.

2.In the Accounting data section there are the following fields:

Activate the setting Month-end closings must be verified.
Select the accounting period from which month-end balances are to be checked.
Enter a text that users who check month-end balances must confirm. The text should express what the check entails. Enter translations in all the relevant languages. Depending on the language set by the user, the respective text is displayed when checking.

3.Save your entries.

The function is activated. Closings can be audited as of the set accounting period.

When a month-end closing is uploaded, an open task appears on the Dashboard. This means that all the users with the Project finance manager user role assigned to the project are notified that the closing must be checked.

Click on the task to go to the month-end closing under Projects > [Your project] > Data packets.

What exactly you should check and what labelling requirements are checked depends on your organisation.

However, please note the following guides:

▪Checking reports

▪Checking postings

▪Correcting postings

If you have checked the content of the month-end closing, mark it as verified.

At Projects > [Your project] > Data packets click on a closing to open its properties. Click there on Check ().

The check is logged in the history. The log entry contains the text you entered in the Organisational settings and, if applicable, a comment by the person who checked it.

Once the month-end closing has been checked, you can no longer delete uploaded additional documents. The open task is no longer displayed on the dashboard.