Projects > Opened project > Assigned partners > Partner contracts > Partner contract > Partner book

In the individual view, you can see the voucher information of an individual voucher in the WINPACCS Partner book. All displayed fields are also available as columns in the voucher overview .

The display is divided into the sections voucher information and Additional account assignment.

Voucher information

The section contains the following fields.

Voucher date

The voucher date corresponds to the payment date.

Voucher number Partner accounting

If the partner has assigned a voucher number in their own accounting, this can be entered here to identify the voucher.

Voucher status

The voucher status shows which processing step a voucher is currently in.

Entered	The voucher has been newly entered and can still be edited by the partner.
Submitted	The voucher was submitted for approval. Editing is still possible to a limited extent.
Rejected	The voucher was not accepted. It can be edited and resubmitted by the partner.
Released	The voucher was accepted and released. It can no longer be edited in the partner book.

The voucher currency is the currency in which the amount on a voucher is shown.

VC amount

The amount of the voucher in voucher currency.

Recipient / depositor

The name of the recipient is entered for an expense. The name of the payer in the case of an income.

Entry number

During Submission the entry number of vouchers is assigned chronologically and cannot be edited.

Entry text

The entry text briefly describes the entry of the voucher.

Validation status

Indicates the result of the validation of the voucher.

Not performed	The voucher has been newly entered and not yet validated.
Validated with errors	The voucher was validated. Errors have occurred that prevent the Submission .
Successfully validated	The voucher was successfully validated.

Additional account assignment

An entry is displayed for each budget structure that is relevant for the partner book.

[Name of budget structure]

A budget structure is a self-defined area of a project that can be used for budgeting and cost controlling Donor requirements or the technical structure of a project are examples of budget structures.

Each budget structure consists of several budget lines. Costs are allocated to a budget line at voucher level and are already entered in the WINPACCS partner book. In WINPACCS Project controlling the budget structure is available for extensive analysis of cost control and reporting. The assignment of a voucher to a budget line can also be changed at a later date in Project Controlling.

Functions

The following functions are available depending on the authorisation.

	Edit	The voucher data can be edited if it does not yet have the status Released .
	Validate	Checks whether all the information required for submission is available for the selected voucher.
	Submit	The voucher is submitted for release
	Release	Once released, the voucher is accepted and transferred to Project Controlling for information purposes. Editing in the partner book is then no longer possible.
	Reject	The receipt is not accepted, but rejected to the partner. Use the Notesto let the partner know which adjustments need to be made to the voucher. Any changes can be made to the voucher before it is resubmitted.
	Digital vouchers	If your organisation uses digital vouchers these can be viewed, uploaded and edited here for the selected partner voucher.
	Notes	If required, enter additional information on a posting position here. All the entries are automatically saved.

View voucher

View voucher

Voucher information

Additional account assignment

Functions