Save

Saves your changes and switches to the Display mode. You can enter a reason that is logged in the History.

Delete

Discards all the changes and switches to the Display mode.

Splitting

Divides the posting position into several Reporting positions for example, if a donor is only responsible for part of the costs, or if a voucher is to be split between different budget lines. Enter the number of reporting positions you would like. You can add or remove more later.

Reset posting position

Undoes all the changes to the posting position made by all users. The resetting is logged in the history. All previous changes remain logged.

Digital vouchers

If your organisation uses digital vouchers and there is a digital voucher for this posting position in the Postings functional group, it is displayed here.

You can download digital vouchers. To update or upload digital vouchers from WINPACCS Accounting, go to the Postings functional group. You can directly upload digital vouchers for postings from other systems here.

History

The history shows the history of all the changes to the opened posting position.

All changes are numbered project-wide, that is, the changes to a posting position are not always numbered consecutively. The most recent change that was made is shown at the top.

Notes

If required, enter additional information on a posting position here. All the entries are automatically saved.

Recipient / Depositor or Partner

Indicates who (in addition to your own organisation) was involved in the transaction. Depending on the transaction, a Recipient received a payment or a Depositor has made a payment.

Use the button to select a partner (business partner, supplier, ...) from a predefined list. The button is only available, when partners may be selected as recipients / depositors. (Organisational setting in WINPACCS Cloud).

Posting text

Change the posting text if necessary.

Sub-accounts

You can change sub-accounts, for example, to assign costs to a different sub-cost category.

Billed

Indicate posting positions that have already been settled with donors as billed. For example, you can use filters to exclude them in posting views and analyses.

Funding

You use assigned funding to assign a posting position to a donor for billing. Change the funding to allocate project costs to a different donor.

RC scheme

Displays the Reporting currency scheme assigned to the selected funding. The RC scheme provides the RC rate and determines how the RC amount is calculated.

RC amount

RC rate

Displays the amount in Reporting currency and the underlying exchange rate (RC rate). The reporting currency depends on the donor. It is created using the RC scheme that is assigned to the funding of the donor. If the fields <without assignment> are displayed, this may be due to the following reasons:

▪No RC scheme is assigned to the selected funding.

▪The rates in the RC scheme refer to reporting periods, but the Reporting period field is empty. Enter a reporting period.

Reporting period

For posting positions that are transferred from data packets in Project accounting to Project controlling, this field is automatically preset with the accounting period. To assign a posting position to a different period, simply edit the field.

If you use a RC scheme that refers to a reporting period, the RC amount depends on the reporting period.

The field may be left empty. Note, however, that analyses that break down data by reporting periods are only created if all posting positions in the scope of the analysis are assigned to a reporting period.

Budget structure(s), quantity, unit of measure

You can change assigned budget lines if this is set in the master data of the budget structure. In the case of a budget structure that is used for monitoring of quantities, you can also adjust the quantity. The unit of measure is displayed automatically.