Enter the data of the sub-account and set in which entry systems the account may be posted to. If your organisation works with categories for unsettled items (Organisational setting), assign categories to sub-accounts for receivables and payables.
Then release the project chart of accounts with the Release (
) function to apply the changes. The status of the project chart of accounts changes from New or Changed to Released.
General
Enter the number and name of the new sub-account.
Account number |
Shows the number of the main account. |
Account |
Displays the name of the the main account. |
Sub-account number |
Enter a sub-account number. |
Sub-account (base language) |
Enter the name of the sub-account in the base language of your organisation. |
Account class |
Displays the Account class of the main account. |
Account group |
Displays the Account group of the main account. |
Bank details |
Only for bank sub-accounts: Displays the details of the assigned bank account. You can edit Bank details in the Bank details functional group. However, if bank details change (e.g. change of bank), you should block the bank sub-account by clicking on the Postability tab to deactivate all the settings. Then close the old bank details, create new bank details and assign a new bank sub-account to it. |
Sub-account in other languages |
Enter the sub-account name in other relevant languages. |
Postability
Set in which entry systems the account may be posted to.
Settings made for the main account are passed on to all sub-accounts. If entry systems cannot be activated, they are blocked in the main account. You can further restrict the postability of sub-accounts, but not extend it.
Project accounting |
The account is available for postings of the project in WINPACCS Accounting. Additionally you have to assign balance accounts (bank, cash, receivables, payables, assets) to the respective Journal and mark it as postable in the journal. If your organisation allows postings to external projects (Organisational setting), the account is also available, if postings from another project are assigned to this project in WINPACCS Accounting. |
|
Cashbook |
If your organisation uses WINPACCS Cashbook to pre-enter vouchers: Activate this setting, so that the account can be selected in cashbooks of this project in WINPACCS Cashbook. Generally, you can activate almost all the sub-accounts for WINPACCS Cashbook. However, in order to reduce errors when pre-entering vouchers, you should deactivate irrelevant accounts for cashbooks. If cashiers already select the correct accounts in WINPACCS Cashbook, this reduces the workload for accountants when posting voucher batches in WINPACCS Accounting. Balance accounts (bank, cash, receivables, payables, assets) also have to be assigned to the respective journal and set as postable in the journal to be available in the cashbook. |
|
Partner accounting |
Activate this setting so that a partner's postings for information purposes can be assigned to the account through the interface if its postings are imported as a data packet in WINPACCS Cloud.
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Categories
Only for sub-accounts for receivables and payables if your organisation works with Categories for unsettled items (Organisational setting):
Assign categories to the sub-account. Categories determine after how many days the assigned unsettled items are due. If an unsettled item exceeds its due date in the Project accounting, a reason must be entered in the month-end closing. All the categories that are assigned to the main project are available. Automatically created sub-accounts with the number 00 (the exact number of digits of the sub-account number is an organisational setting), are always assigned all categories of the main account.
Functions
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Deleting |
When you create a new project chart of accounts or copy from another project, you can delete accounts that are not needed. Once the project chart of accounts is released, you can only lock accounts, but not delete them. |
|
Blocking |
When you block a sub-account, no further postings can be assigned to the account in WINPACCS Accounting, WINPACCS Cashbook and if applicable the Partner accounting. Use this function, for example, to close a bank sub-account after a change of bank or to close a receivables account of an employee after they have left. The account is then no longer selectable when posting. Note that you must then release the project chart of accounts and publish the project so that the change is applied to all applications. The settings on the Postability tab allow you to unblock a blocked account. |
