Projects > Opened project > Data packets > Partner accounting (from external system)

This overview displays all the uploaded data packets from external systems of partners that are intended for journals to which you are assigned. Data packets for confidential journals are only visible to users who are authorised to view confidential data.

You can use these data packets to import partners’ cost postings for information purposes into your Project controlling. This is useful if you post the transfers to the partner as costs in your own accounting system, but need detailed expense vouchers for your donors.

In Project controlling, you can evaluate the partner's for information purposes postings separate to the transfers to the partner that are balance sheet effective. WINPACCS can currently process XML files from Tally, as well as CSV files. Many systems (e.g. Quickbooks) can export data in CSV format. You can also save Excel files as CSVs.

In order to process the uploaded posting data in WINPACCS, you have to convert it. Then check the converted data to ensure that all the information has been assigned to the correct fields. When you finally release the postings, they are available in Project controlling.

Overview

The most important columns of the overview are described below. Use the table settings, to show more columns or change the display by grouping, sorting or filtering columns.

Displays the voucher currency of the journal to which you assign the data packet when uploading.

First voucher number

You first need to convert the vouchers so that you can check them. Only when you subsequently release the vouchers are sequential voucher numbers automatically assigned to the vouchers in the journal.

Voucher numbers from the partner's system are not accepted.

Journal

Displays the journal to which you assign the postings when uploading.

Partners

When uploading, assign the data packet to a journal of the Partner accounting journal class. The partner assigned to this journal is displayed here.

Partner contract

In the settings of the partner contract, the accounts of the partner are assigned to the accounts of your project so that the data packets can be converted automatically.

Status

Uploaded on	The data packet has been uploaded, or uploaded and converted.
Converted	The data packet has been released.

Functions

	Display	Open the Properties of the selected data packet to convert, check or release it.
	Upload	Upload Tally XML or CSV files. Select the file containing the partner's postings and specify the journal in which the partner's postings for information purposes are collected. All the journals of the Partner accounting (with the for information purposes Voucher type and External system accounting software) journal class are available. Afterwards, you still have to convert and release the file.
	Print	Creates a PDF document from the Data packets overview. Table settings such as filters, sortings and groupings as well as additionally displayed columns are included.
	Export	Creates a PDF or Excel document from the Data packets overview. Table settings such as filters, sortings and groupings as well as additionally displayed columns are included.