Projects > Opened project > Journals > Journal class: Project accounting

Use the Project accounting journal class to post balance sheet effective vouchers in WINPACCS Accounting. This is the most commonly used journal class. You can also assign cashbooks for WINPACCS Cashbook to such journals. This journal class is available in projects of the Office or Project project category.

Enter the basic data of the journals in this tab. To do this, click on Edit at the bottom of the page. Afterwards Save your entries. The data will be forwarded to WINPACCS Accounting when you release () and publish the project.

Master data

Journal number	Give the journal a unique name three-character identifier.
Journal	Give the journal a unique name.
Journal class	Displays the previously selected journal class.
Voucher type	For project accounting journals, shows the voucher type balance sheet effective.
Accounting software	Displays the previously selected accounting software.
Journal category	Select a journal category. You can use the journal category to specify which accounts are available and which transactions can be posted in this journal. Users with the Financial administrator user role can set up journal categories in the Financial administration functional area.
Journal type	Specify whether this journal is created as the first journal in this accounting area (First journal). This is usually the case when you start a new project. If a journal with the same voucher currency already existed in this project, which was finalised, and the postings are now to be continued in a new journal, choose Subsequent journal. In the next field, enter the last voucher number of the finalised journal so that the numbering can continue in the subsequent journal.
Last voucher number	Only for journals of the Follow-up journal journal type: Enter the last voucher number of the finalised journal to be continued with the new journal.
Confidential journal	Mark a journal as confidential to make it visible only to users who have access to confidential data (user-specific setting in the User administration).

Currency settings

Voucher currency	Specify the currency in which the vouchers to be posted are issued. In WINPACCS create a separate journal for each voucher currency.
Exchange rate for company currency (at initial setup)	Use the Preset exchange rate button to enter the current exchange rate or enter a different exchange rate. The rate at initial setup has no effect on calculating the average rate in WINPACCS Accounting, rather it is only used to validate the average rate variance for the first supply of funds.

Closing preferences

First possible month-end closing

Specify the accounting period with which the journal should start (year and month). This setting can still be adjusted in WINPACCS Accounting when accepting the journal. Each month-end closing in WINPACCS Accounting automatically starts a new accounting period.

Day-end closing possible

Specify whether postings may also be uploaded to WINPACCS Cloud between month-end closings. So-called day-end closings can be carried out at any time (even several times a day) and do not close the accounting period.

Day-end closings are used to forward postings from the Project accounting to Project controlling or the interface to Company accounting in a timely manner.

Functions

Depending on your user role and the release status of the journal, different functions are available.

Creates a PDF document that contains all the properties of the journal and its entire history.

Delete

Deletes the journal. This function is only available in the New release status.

Release

Releases changes to a journal or a new journal. Publishes the project to forward the changes to WINPACCS Accounting and WINPACCS Cashbook. This function is only available in the New and Changed release status.

Undo

Undoes all changes that have not yet been released. This function is only available in the Changed release status.

Release status

You must release () changes. It is only possible to forward them to WINPACCS Accounting and WINPACCS Cashbook after you have done this and published them with the project data.